Privacy Policy

Information We Collect

Information Automatically Collected

When you visit the Website, we may automatically collect certain information about your device and your visit, including:

• Device Information: Browser type, operating system, device type, screen resolution
• Usage Data: Pages visited, time spent on pages, click patterns, referring website, exit pages
• Location Data: General geographic location based on IP address (country/region level only)
• Technical Data: IP address, internet service provider

Information You Provide

We may collect information that you voluntarily provide to us, such as:

• Newsletter Subscription: Email address when you subscribe to our newsletter
• Contact Forms: Name, email address, and message content when you contact us
• Feedback: Any information you provide when submitting corrections or suggestions

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities. For detailed information about the cookies we use, please see our Cookie Policy.

How We Use Your Information

We use the information we collect to:

• Operate, maintain, and improve the Website
• Send you newsletters if you have subscribed (you can unsubscribe at any time)
• Respond to your inquiries and provide customer support
• Analyze usage patterns to improve user experience
• Monitor and analyze trends, usage, and activities
• Detect, prevent, and address technical issues
• Comply with legal obligations

Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), our legal basis for collecting and using your personal information depends on the data concerned and the context in which we collect it:

• Consent: Where you have given us consent (e.g., newsletter subscription, non-essential cookies)
• Legitimate Interests: Where processing is necessary for our legitimate interests (e.g., website analytics, security) and not overridden by your rights
• Legal Obligation: Where we need to comply with a legal obligation

Analytics

We use Google Analytics 4 to help us understand how visitors use the Website. Google Analytics collects information such as:

• How often users visit the Website
• What pages they visit
• How long they stay on each page
• What other sites they visited before coming to our Website

Google Analytics uses cookies and similar technologies. The information generated is transmitted to and stored by Google on servers in the United States. Google may use this information to evaluate your use of the Website, compile reports on website activity, and provide other services related to website activity and internet usage.

For more information about Google Analytics and privacy, visit: Google Privacy Policy

You can opt-out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on .

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

• Website hosting providers
• Email service providers (for newsletter delivery)
• Analytics providers

These service providers are contractually obligated to use your information only for the purposes of providing services to us and to maintain appropriate security measures.

Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will provide notice before your information becomes subject to a different privacy policy.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including:

• Analytics Data: Retained for 14 months by Google Analytics (default setting)
• Newsletter Subscriptions: Until you unsubscribe or request deletion
• Contact Form Submissions: Retained for up to 2 years or until the inquiry is resolved

Your Rights

Depending on your location, you may have certain rights regarding your personal information:

For All Users

• Unsubscribe: You can unsubscribe from our newsletter at any time by clicking the unsubscribe link in any email
• Cookie Preferences: You can manage your cookie preferences through your browser settings or our cookie consent tool

For EEA/UK Residents (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

• Access: Request a copy of your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your personal data ("right to be forgotten")
• Restriction: Request restriction of processing
• Portability: Request transfer of your data to another service
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent where processing is based on consent

For California Residents (CCPA)

Under the California Consumer Privacy Act (CCPA), you have the right to:

• Know what personal information is collected
• Know whether your personal information is sold or disclosed
• Say no to the sale of personal information (we do not sell your data)
• Access your personal information
• Request deletion of your personal information
• Not be discriminated against for exercising your rights

To exercise any of these rights, please contact us at privacy@pepcodex.com.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• HTTPS encryption for all data transmission
• Regular security assessments
• Access controls and authentication
• Secure hosting infrastructure

However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence, including the United States. These countries may have data protection laws that are different from the laws of your country.

When we transfer data internationally, we take appropriate safeguards to ensure that your personal information remains protected in accordance with this Privacy Policy and applicable law.

Children's Privacy

The Website is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us so that we can delete the information.

Third-Party Links

The Website may contain links to third-party websites, including scientific journals, research databases, and regulatory agencies. We are not responsible for the privacy practices of these third-party websites. We encourage you to review the privacy policies of any website you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

We encourage you to review this Privacy Policy periodically for any changes. Your continued use of the Website after any modifications indicates your acceptance of the updated Privacy Policy.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

Email: privacy@pepcodex.com

For GDPR-related inquiries, you may also contact our Data Protection contact at the same email address.